1. Mapping daily operations
The initial review identified time lost to Excel reviews, WhatsApp incident reports, manual shift checks, and uncertainty about who had clocked in.
verified
Case study
PymeTime:
Time tracking and employee management for SMEs
A SaaS platform that centralizes time tracking, clock-ins, incidents, and reporting for companies with multiple employees.
+100
active companies
Hundreds
of employees with time tracking
Thousands
of tracking records every week
- Project type
- B2B SaaS
- Platforms
- Web and admin panel
- Objective
- Digitize time tracking and employee management
- Status
- Used by more than 100 active companies
Starting point
The operational problem
Many SMEs were handling time records through spreadsheets, WhatsApp messages, and weekly manual reviews. The challenge was to centralize the process without making clock-ins or administration harder.
edit_document
Manual management
Schedules, clock-ins and incidents split between Excel, messages and manual validations.
visibility_off
Lack of visibility
Managers and administration could not see pending clock-ins or absences without asking for context.
verified_user
Time tracking compliance
Need to generate reviewable records by employee, location and period without rebuilding reports.
Implemented solution
Business software for daily time management
The solution was designed as a practical platform for business managers, administrators and employees: working hours, incidents, shared kiosk and reporting from one place.
domain
Multi-company SaaS platform
Each company works in its own environment, with independent settings, employees, locations and policies.
schedule
Centralized time tracking
Clock-ins, exits, breaks and incidents recorded through a clear employee experience.
badge
Employee management
Employee profiles, locations and operational data managed without scattered spreadsheets.
monitoring
Dashboards and reporting
Aggregated information to review hours worked, availability and operational incidents.
notifications_active
Notifications and automation
Alerts and flows so HR can validate incidents from a panel instead of chasing confirmations through chat.
account_tree
Maintainable architecture
A technical foundation that supports additional companies, modules, and operational rules without rebuilding the product.
Related services
Architecture that applies to other digital products
PymeTime uses the same principles I apply in my web application development services: maintainable code, process automation, and a clear path for adding new requirements.
monitoring
Web application development
Internal platforms, SaaS products, and management tools built for day-to-day operations.
sync_alt
Process automation
Flows that remove manual tasks, scattered alerts and repetitive validations.
query_stats
Digital consulting
Technical decisions that organize product, data, and processes before further investment.
storefront
E-commerce development
Online sales architectures connected with management, reporting and internal operations.
How PymeTime was designed
From manual process to operational platform
The work was not just about building screens. It required translating a real time tracking workflow into a SaaS product that an SME could use without technical training while supporting different rules by company, location and employee.
2. Multi-company model
The architecture separated companies, employees, locations, clock-ins, and permissions from the start so new sites and internal rules could be added cleanly.
3. Daily-use experience
Screens were prioritized by usage frequency: quick clock-in, incident review, working day consultation and report export without relying on technical support or auxiliary spreadsheets.
Product design
How PymeTime was designed
The goal was to build time-tracking software around daily use, not around an abstract feature list.
PymeTime was designed from a common reality in many SMEs: schedules managed in Excel, employees reporting incidents through informal channels and managers needing to reconstruct information before making decisions.
The time tracking platform was structured around the most frequent workflows: recording the working day, reviewing clock-ins, validating incidents, consulting employees and generating reports by period. This prioritization reduced steps and prevented the system from becoming another administrative layer.
At product level, the system had to work for companies with different locations, managers and employees. Permissions, sites, clock-ins and configuration were separated from the foundation so each company could work with its own rules without losing a common experience.
The result is a time tracking and employee management SaaS designed to replace manual HR processes with centralized, traceable operations ready for reporting.
Product in use
Screens designed for operational decisions
Real screenshots of the product’s key areas, organized as the system is used: daily review first, then detail, employees, reports and kiosk clock-in.
Main screen
Clock-in listing
Daily view so managers and administration can detect entries, exits, breaks and incidents without reviewing external sheets.
Working day detail
Individual review of a working day to validate breaks, adjustments and pending records with traceability.
Employee profile
Single employee profile with employment data, assigned location and time tracking configuration.
Report form
Report generation by employee, period and location to review activity, deviations and legal reports.
Kiosk access
Fast identification for employees clocking in from a shared point in a store, office or work location.
Kiosk clock-in
Entry, exit and break registration from an interface designed to take seconds and reduce errors.
Technical challenges
The complexity was making operations feel simple
PymeTime had to feel simple for the end user while solving common business software cases underneath: permissions, locations, shared kiosks, auditable data and period-based reports.
domain
Multi-company separation of employees, locations, clock-ins and configuration.
admin_panel_settings
Permission control for administration, managers and employees.
pin
Shared kiosk with fast PIN identification at physical points.
fact_check
Validation of incidents and pending clock-ins from centralized panels.
file_export
Report export by employee, location and date range.
account_tree
Scalable base to add new operational rules without rebuilding the product.
Impact
Operational results
Excel out of the flow
Operational centralization
Managers moved from reviewing manual sheets to checking clock-ins, employees and incidents from a single platform.
Centralized validation
Less manual work
HR can review working days, correct incidents and prepare reports without chasing data through messages or calls.
Current status
Current operational information
Managers and administration can see pending clock-ins, absences and activity by location without relying on manual reports.
Technologies used
A maintainable stack chosen for stability, security, and straightforward product development.
check_circle
Laravel
check_circle
MySQL
check_circle
Bootstrap 5
check_circle
Alpine.js
format_quote
The platform allowed us to leave manual processes behind and centralize incidents, clock-ins and operational reporting in a single tool.
PymeTime founding team
Time tracking SaaS for companies
Is your company still managing schedules manually?
Turn clock-ins, incidents, employee records and reports into useful software for your team, without adding complexity to daily operations.
Book a free initial consultation